HRUFC Privacy Policy
The following explains our policy regarding the personal information we collect about you.
1. Policy
From time to time, you will be asked to submit personal information about yourself (e.g. name, email address, credit card details etc) in order to become a member or renew your membership.
HRUFC’s lawful basis for processing member’s personal data is Contract.
By entering your details in the fields requested, you enable the HRUFC and its service providers to provide you with the services you select. Whenever you provide such personal information, we will treat that information in accordance with this policy. Our services are designed to give you the information that you want to receive. The HRUFC will act in accordance with current legislation and aim to meet current Internet best practice.
2. Information on visitors
During the course of any visit to this site, the pages you see, along with something called a cookie, are downloaded to your computer (see paragraph 3 for more on this). Most, if not all, websites do this, because cookies allow the website publisher to do useful things like find out whether the computer (and probably its user) has visited the site before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit.
Any information that is supplied by cookies can help us to provide you with a better service and assists us to analyse the profile of our visitors.
3. Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. For information on what a cookie is, please see below. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Google Analytics uses the following cookies:
Cookie name |
Description |
Type/Length |
__utmb __utmc |
Determining Visitor Session Contains a unique visitor identifier |
30 minutes from set/update |
__utma |
Identifying Unique Visitors Contains a unique visitor identifier |
2 years from set/update |
__utmz |
Tracking Traffic Sources & Navigation Contains traffic source and information about referring keyword or website |
6 months from set/update |
4. What is a Cookie?
When you enter a site, your computer will automatically be issued with a cookie. Cookies are text files that identify your computer to our server. Cookies in themselves do not contain any personal identifying information about a visitor or their location. They just identify the computer used. Many sites do this whenever a user visits their site in order to track traffic flows and patterns of behaviour of site visitors.
Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these, of course, means that certain personalised services cannot then be provided to that user.
We use the following cookies on our website:
PHP Session ID
A PHP session is created when certain functionality is in use on the website, allowing the website to uniquely identify one user between page loads. This is essential for the website’s operation, and is used for facilities such as logins to the content management system and load balancing.
Cookie name |
Description |
Type/Length |
PHPSESSID |
Contains an anonymous identifier that can be used by the server to provide a continuous service. |
Expires when the browser is closed |
Cookie Acceptance
When a user visits the site for the first time a message will appear at the top of the screen, stating that the site uses cookies. If the user selects ‘continue’ an acceptance cookie will be stored on their machine, otherwise the message will always appear. Once the cookie is set the message will disappear.
Cookie name |
Description |
Type/Length |
accept_cookie |
Prevents the cookie message from being displayed. Only added when the user accepts that the site uses cookies. |
1 year from set |
Cookies set by third party sites
To showcase our work, we sometimes embed video content from YouTube. When you visit a page with an embedded video, you may be presented with cookies from YouTube. HRUFC does not control the dissemination of these cookies. You should check the YouTube website for more information about these.
Add This buttons
On some pages, you can use ‘share’ buttons to easily share pages or articles with your friends through a number of social networks. These sites may set a cookie when you are also logged in to their service. HRUFC does not control the dissemination of these cookies and you should check the relevant third party website for more information about these.
To prevent advertising cookies being placed on your computer, Add This can place an opt-out cookie on your computer.
Managing cookies
Most web browsers automatically accept cookies, but you can modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
The following links provide details on how to do this in a range of popular web browsers:
Cookie settings in Internet Explorer: http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies
Cookie settings in Firefox: http://support.mozilla.org/en-US/kb/Cookies
Cookie settings in Chrome: http://support.google.com/chrome/bin/answer.py?hl=en&answer=95647
Cookie settings in Safari: http://support.apple.com/kb/PH19214
5. Use and storage of your personal information
When you supply any personal information to HRUFC through this site we have legal obligations towards you in the way we deal with that data.
HRUFC uses your personal information for the following purpose:
In general, any information you provide to the HRUFC will only be used within the HRUFC and by its service providers. Also, HRUFC works with other companies that help us provide HRUFC products and services to you, and we may provide your personal information to these companies. For example, we give the Payment Processing Company this information so they may process payments for HRUFC memberships.
HRUFC may occasionally share your personal information with other related companies to keep you informed about related products and services. If you do not want us to pass on your information in this way you can update your personal contact preferences by emailing data@harlowrugby.club.
At times HRUFC may be required by law to disclose your personal information.
Members have a right to block or restrict the processing of their personal data. If members no longer wish HRUFC to process their personal data, membership would need to be paid in full and cancelled.
HRUFC will hold your personal information on our systems for as long as you use the service you have requested, and treat it as inactive in the event that the purpose has been met.
HRUFC will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.
If you are notified on a HRUFC site that your information may be used to allow the HRUFC to contact you for “service administration purposes”, this means that the HRUFC may contact you for a number of purposes related to the service you have signed up for.
6. HRUFC Working Partners
Bottomline: Bottomline are HRUFC’s payment processing partner for direct debits. The details will be used by Bottomline for no purpose other than creating a membership direct debit.
Eposnow: Necessary information is entered into the club bar system ‘Eposnow’ to enable membership benefits to be given. Eposnow no not have direct access to customer’s details
GSM: Game Management System is a player’s database held by the RFU. All players’ details MUST be entered onto GMS by HRUFC to enable them access to play rugby. GMS hold details for registration purposes only.
Braceys Accountants: Braceys accountant hold personal details of PAYE members of staff, to allow payment of services.
7. Access to your personal information
You always have access to the personal information HRUFC has about you.
Review and update your personal contact information.
If you would like to review other personal information that HRUFC may have about you, please contact us at
Email: data@harlowrugby.club